LANSING COMMUNITY COLLEGE
BOARD OF TRUSTEES
February 19, 2007
Regular Meeting
Adopted Meeting Minutes
Call to Order
The
meeting was called to order at 6:03 p.m.
Roll Call
Present: Pelleran, Proctor, Rasmusson, Smith, Laverty
Absent: Brannan, Canady
Trustee Canady had to leave for an emergency client call.
Pledge of Allegiance
Trustee Pelleran led the Pledge of Allegiance.
Additions/Deletions to the Agenda
The
following changes were made to the agenda:
-
Change the sequence by moving the Closed Session
immediately after limited public comments so that the
items to be discussed will have a two-thirds vote. This
was to accommodate Trustee Smith having to leave early
due to a death in the family.
-
Add the approval of the Union Ratified Contract with the
Lansing Community College Administrators
Association/Michigan Federation of Teachers under
President's Report, Action Items.
-
Add investigative Report prepared by Lyn Beekman under
Trustee Pelleran's Board Members Reports
Limited Public Comment Regarding Agenda Items
No
public comment.
Closed Session
MOVED
by Trustee Pelleran and supported by Trustee Smith that the
Board go into closed session for the purpose of discussing
the purchase of real property and to consult with legal
counsel about pending litigation.
Roll
call vote:
Ayes: Pelleran, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent: Brannan, Canady
Motion carried.
The
closed session was moved to the Administration Building Room
306.
The
Board entered into closed session at 6:21 p.m.
The
Board returned to open session at 7:15 p.m.
Chairman Laverty stated the Trustees voted upstairs to
return to Open Session.
Roll
Call:
Present: Pelleran, Proctor, Rasmusson, Smith, Laverty
Absent: Brannan, Canady
Chairman, Committee and Board Members Reports
Chairman's
Report - Action Items
Vice Chair Resignation
Chairman Laverty reported that at the January 16, 2007 Board
of Trustees meeting Trustee Pelleran submitted a resignation
as Vice Chair of the Board of Trustees. The resignation was
not acted upon by the Board. He further stated that
following the resignation, Trustee Pelleran submitted a
letter rescinding her resignation.
Chairman Laverty asked Trustee Proctor to provide the Board
with next steps.
Trustee Proctor stated that he received the letter from
Trustee Pelleran indicating that she was rescinding her
resignation. He further stated that although the Board took
no action at the January meeting, that matter is before the
Board to accept the resignation of Trustee Pelleran as Vice
Chair.
It
was MOVED by Trustee Smith to accept the resignation of
Trustee Pelleran as Vice Chair. There was no support for the
motion.
Trustee Proctor stated that Trustee Pelleran remains as Vice
Chair.
Discussion followed.
Amendment to Bylaw 1.5.2
Chairman Laverty stated that the amendment to bylaw 1.5.2
was a recommendation of President and Board Liaison. This
amendment would move the approval of the meeting minutes
from the President's report to the initial business of the
Board. The amended bylaw read as follows:
I.
Call to Order;
II.
Roll Call;
III.
Pledge of Allegiance
IV.
Approval of Minutes
V.
Additions/Deletions to the Agenda;
VI.
Limited Public Comment Regarding Agenda Items;
VII.
President's Report,
A.
Informational,
B.
Action Items;
VIII.
Chairperson, Committee, and Board Member Reports,
A.
Chairperson,
B.
Committee
C.
Board Members;
IX.
Public Comment;
X.
Board Evaluation
XI.
Adjournment
MOVED
by Trustee Pelleran and supported by Trustee Smith to adopt
the amendments to Bylaw 1.5.2.
The
floor was opened for discussion.
Roll
call vote:
Ayes: Pelleran, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent: Brannan, Canady
Motion carried.
2007 Board of Trustees
Meeting Calendar
Chairman Laverty presented the 2007 - 2008 Board of Trustees
Meeting Calendar.
Monday, September 17, 2007
Monday, October 15, 2007
Monday, November 19, 2007
Monday, December 10, 2007
(2nd Monday due to Holiday)
Organizational Meeting,
Tuesday, January 22, 2008 (MLK Holiday on Monday)
MOVED
by Trustee Pelleran and supported by Trustee Smith to adopt
the 2007 Board of Trustees Meeting Calendar and the 2008
Organizational Meeting in January.
Roll
call vote:
Ayes: Pelleran, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent: Brannan, Canady
Motion carried.
Mercer Group Professional
Services
Chairman Laverty reported that Jan Lazar of the Mercer Group
had outstanding hours that the Board still owed. There were
5.5 hrs total that included her attendance at the September
18, 2006 Board of Trustees Meeting and the preparation
required for that meeting.
MOVED
by Trustee Rasmusson and supported by Trustee Pelleran to
approve the additional 5.5 hrs and the 5% expense fee.
Discussion followed.
Roll
call vote:
Ayes: Pelleran, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent: Brannan, Canady
Motion carried.
Trustee Smith left at 7:26 p.m.
Chairman's
Report - Information and Announcements
2007 Election Process
Cycle for Board of Trustees
James
Humphries reported that under the current law the College's
regular election responsibilities are coordinated by the
Ingham County Clerk, who serves as the College's election
coordinator. He stated that a call has been made to the
County Clerk Office for the timelines of the election.
50th
Anniversary Celebration
Chairman Laverty reported that there had been two
informational sessions that were put on by the Anniversary
Committee. He stated that each Board member received an
information packet tonight covering the 50th
Anniversary events.
Ethics Policy Development
Chairman Laverty reported that Trustee Rasmusson and James
Humphries will be attending the 2007 Business Ethics and
Compliance Conference to become more informed about issues
surrounding ethics in the role of the Board in developing
the policy.
Associate General Counsel
Job Duties
Chairman Laverty stated that he received a note from the
President regarding the Associate General Counsel's job
duties. He stated that it had been requested by the
President that his duties be clarified. These additional
responsibilities would include but not limited to EEO
complaints, ADA compliance, FERPA disclosures, student
background checks, outside Counsel management, and FOIA
requests.
Chairman Laverty asked if there were any objections to add
these additional duties to the Board Liaison/Associate
General Counsel.
There
were no objections.
Committee
Reports
Finance Committee Report -
Trustee Rasmusson
Trustee Rasmusson reported that the Finance Committee met
today at 4:00 p.m. He stated that he had nothing to report
on today's meeting and that the next Finance Committee
Meeting would be on Monday, March 26, 2007 at 4:00 p.m.
Personnel & Compensation
Committee Report - Trustee Smith
Trustee Smith will report at the March Board of Trustees
Meeting.
Board Member
Reports
Presidential Search Update
- Trustee Proctor
Trustee Proctor reported that a date has been identified for
the Board to participate in a working session. The date is
Friday, April 27, 2007. He stated that this will be three
sessions running approximately 3 to 4 hours each. Trustee
Proctor thanked the Board Members for coming up with a date.
He further stated that the Trustees would be receiving a
phone call from Ms. Jan Greenwood, of Greenwood and
Associates.
Workforce Development
Board Update - Trustee Proctor
Trustee Proctor reported that the College submitted for
approval some training they will be providing to General
Motors, to the Workforce Development Board. He also reported
on an endeavor being undertaking in this Community and
supported by Lansing Community College, to impress upon all
the residents of this area the importance of acquiring
further education. He stated that there was a media effort
underway to apprise the Community that education is
important and that education means money.
MCCA Winter Meeting -
Trustee Smith
Trustee Smith will report at the March Board of Trustees
Meeting.
2007 ACCT Legislative
Summit - Trustee Smith
Trustee Smith will report at the March Board of Trustees
Meeting.
Investigative Report
Prepared by Lyn Beekman - Trustee Pelleran
MOVED
by Trustee Pelleran and supported by Trustee Rasmusson to
receive the Beekman report.
The
floor was opened for discussion.
The
following was raised from the motion:
-
Is this a necessary action since it had been placed on
file with the Board Secretary?
-
The receiving of the document would ensure that it
becomes part of the official Board documents.
Roll
call vote:
Ayes: Pelleran, Proctor, Rasmusson
Nays: Laverty
Absent: Brannan, Canady, Smith
Motion failed.
Use of Consultants
Resolution - Trustee Pelleran
MOVED
by Trustee Pelleran and supported by Trustee Rasmusson to
adopt the Use of Consultants Resolution.
The
floor was opened for discussion.
The
main points in favor of the motion were:
-
This resolution would offer the context for the Board to
identify projects the Board would agree upon, identify
the scope of those projects and set a budget and receive
written products of the projects the Board authorizes.
-
There is a provision in the resolution that the
Executive Committee of the Board could meet to approve
an initial project if necessary before the Board meets
as a whole.
-
The resolution would give the Board some level of
discipline.
The
main concerns raised about the motion were:
-
The dollar amount suggested should be raised.
-
Trustee Proctor expressed the opportunity to consider
the resolution and not act on it tonight.
Trustee Pelleran withdrew the motion and requested that it
be brought forward next month.
Chairman Laverty asked
James Humphries
to work with the Internal Auditor and CFO to look at this
resolution and bring back to the Board at a future date.
College Communications -
Trustee Pelleran
MOVED
by Trustee Pelleran and supported by Trustee Rasmusson to
adopt the amendments to Bylaw 1.2.3 and 1.7.6.
The
floor was opened for discussion.
The
main point in favor of the motion:
-
This resolution would clearly define that the Chairman
is the spokesperson for the Board and that the President
is the official spokesperson for the College. The
current language lacks clarity and this resolution would
define them.
The
main concerns raised about the motion were:
-
Trustee Proctor stated he would like the opportunity to
consider the resolution.
-
There is already a limitation on the Chair on addressing
the media or anyone else with regards to Board matters.
The
amended resolution would read as follows:
Be it resolved by the Lansing Community College Board of
Trustees that the Chairperson be the spokesperson for the
Board and that the President be the official spokesperson
for the College. The current language lacks clarity. To that
end, we amend the LCC Board Bylaws in 1.2.3 and 1.7.6 as
follows:
Amend 1.2.3., third sentence, delete "Community College"
and insert "Board" to read, "..shall act as the spokesperson
for the Board,"
Amend 1.7.6, by deleting the section and inserting, - The
President, or their respective designee, shall be the
spokesperson to the media on College matters. The Chairman
shall be the spokesperson to the media on Board-related
matters. In most cases, Board members should refer inquiries
from reporters to the President through the Board Liaison.
The Board Liaison will consult with the Board Chairman, as
necessary, to learn the Board's position and relate that to
the President for appropriate response. The goal is to speak
with one voice and to remove the potential for conflicting
statements.
Roll call vote:
Ayes: Pelleran, Rasmusson
Nays: Laverty
Absent: Brannan, Canady, Smith
Trustee Proctor abstained from voting.
Motion failed.
Board Development -
Trustee Pelleran
MOVED
by Trustee Pelleran and supported by Trustee Rasmusson to
adopt the Board Development Resolution.
The
floor was opened for discussion.
The
main point in favor of the motion:
-
The Board has not had the opportunity to look at some of
the statutory requirements, and other government
requirements that the Board has. Because of this the
Board lacks communication on these issues and this has
led to miscommunications and misunderstanding.
The
main concerns raised about the motion were:
-
Trustee Proctor stated that he agreed with the
resolution but would prefer to have time to consider the
resolution.
-
It is hard to get the Board to come together.
-
Chairman Laverty stated that he thought the resolution
had good ideals and would prefer more time to review.
Trustee Pelleran withdrew the motion and requested that it
be brought forward next month.
President's Report
Strategic
Update Report
The
President reported that the Board will be receiving a weekly
update at the end of each week. She stated that the week of
the board packet the Board will be receiving a strategic
update report. She further state that from this month
forward each monthly report will be focus on one of the
Strategic Goals that is outline for the institutions. There
are five new Strategic Goals that a group of forty
individual across the campus have been working on. The group
will be putting metrics with those goals and identifying
objectives under each goal.
Action Items
Approval of Minutes
The
January 16, 2007 Regular Meeting minutes were approved with
the following corrections:
Added
to page 13, under the fourth paragraph,
Trustee
Proctor stated that he never alleged or implied that the
document was confidential.
Added
to page 13, second bullet point,
Trustee Proctor stated
that having a reorganization of the Board officers would
not be a help.
HHS Third Floor Capital
Outlay Request
Included for the Board approval was a request for Capital
Project Authorization for the fit out of approximately
14,000 square feet on the 3rd floor of the HHS
building for use by LCC health programs. (Approximately 2/3
of the space).
Discussion followed.
Bond Authorization
Resolution
Included for the Board's approval was a proposed resolution
to amend the Bond Resolution, approved on September 18,
2006, authorizing the issuance and sale of college
improvement bonds. This amendment includes financing
additional costs of improvements and the costs of acquiring
a building adjacent to the College's main campus and
increasing the maximum principal from $20 million to $28
million. This increase includes approximately $4.5 million
for the building along with a $1 million increase in Banner
and $2.5 million less available from the General Fund
Balance.
Discussion followed.
Purchase of Real Property
Included for the Board's approval were two proposed
resolutions.
(1)
Authorizing
the purchase of 10 acres at the West Campus location.
(2)
Authorizing
the purchase of a building adjacent to the College's main
campus commonly known as 309 N. Washington Square, Lansing,
Michigan.
Course Fee Request for
Honors 151 and Honors 152
Included for the Board's approval are proposed course fees
for summer/fall 2007.
eArmyU Registration Fee
Waiver
The
eArmyU program, which LCC participates in, is making some
changes to their program. The current agreement has been in
place for several years. Under this agreement, LCC charges
these students $145/credit, but does not charge course fees
or registration fees. The College is being asked to sign a
new Memorandum of Understanding.
Beginning Fall 2007, LCC will be able to charge eArmyU
students our current out-of-state tuition (or
out-of-district, if appropriate) as well as online fees,
course fees, and facility fees, but not the registration fee
or graduation fee. While this is not a change in policy,
since the College is currently not charging these students
the registration fee, this new Memorandum of Understanding
represents an opportunity for reaffirmation of this
exception.
Discussion followed.
Approval of the Union
Ratified Contract with the Lansing Community College
Administrators Association/Michigan Federation of Teachers
An
Executive Summary of negotiations items are on file with the
official Board Meeting materials.
MOVE
by Trustee Pelleran and supported by Trustee Rasmusson to
approve the action items under the consent agenda.
Roll
call vote:
Ayes: Pelleran, Proctor, Rasmusson, Laverty
Nays: None
Absent: Brannan, Canady, Smith
Motion carried.
Public Comment
No
public comment.
Board Evaluation
Discussion followed.
Adjournment
MOVED
by Trustee Proctor and supported by Trustee Rasmusson for
the meeting to adjourn.
Roll
call vote:
Ayes: Pelleran, Proctor, Rasmusson, Laverty
Nays: None
Absent: Brannan, Canady, Smith
Motion carried.
The
meeting adjourned at 8:12 p.m.
